ARQA ART – Terms & Conditions

Effective Date: October 2025

1. Introduction

Welcome to ARQA ART, a division of Impetus World Inc., a privately owned Canadian company registered under Business ID 1001286873, certified by the Ministry of Public and Business Service Delivery (Ontario, Canada).

By accessing our website (www.arqaartfair.com) or submitting any form, inquiry, or exhibitor application, you agree to comply with and be legally bound by these Terms and Conditions (the “Agreement”).

ARQA ART operates as an international art fair organization headquartered in Canada, with exhibitions and related events held in various international venues including, but not limited to, the Middle East, Asia, and Europe.

By submitting an application or request for participation, you enter into a binding agreement with ARQA ART and Impetus World Inc., acknowledging that you have read, understood, and accepted all terms and conditions herein.

2. Definitions

“ARQA ART” refers to the event organizer, a registered business entity of Impetus World Inc.

“Impetus World Inc.” refers to the parent company of ARQA ART.

“Exhibitor” refers to any gallery, artist, institution, or organization submitting an application to participate in ARQA ART events.

“Participant” includes exhibitors, sponsors, collectors, press, and other registered attendees.

“Application Form” means the submission form completed online or by other means to request participation.

“Event” refers to the ARQA ART fair or any associated exhibition, forum, or activation.

3. Acceptance of Terms

By submitting an application or using the ARQA ART website, you:

• Acknowledge having read and understood these Terms and Conditions;

• Agree to be legally bound by them;

• Affirm that all information provided in your application is truthful and complete;

• Represent that you have the authority to act on behalf of the entity applying.

Failure to comply may result in denial of participation or cancellation without refund.

4. Eligibility and Application Review

Participation in ARQA ART is by invitation or approval only. All applications are reviewed by ARQA ART’s curatorial and executive committees. Submission does not guarantee acceptance.

Applicants are selected based on artistic merit, relevance to the fair’s curatorial vision, and alignment with ARQA ART’s standards. Applications must be submitted online or via invitation link with supporting materials as required.

5. Formation of Agreement

Upon submission of an application, you are deemed to have entered into a preliminary contractual agreement with ARQA ART and Impetus World Inc.

Final acceptance occurs only upon issuance of an Acceptance Letter from ARQA ART management. Once accepted, the agreement becomes legally binding.

6. Payment Terms

• All booth and participation fees must be paid according to the deadlines stated in the Acceptance Letter or invoice.

• A 50% deposit is typically required upon confirmation, with full payment due as specified.

• Everything sold in KSA is subject to 15% VAT. Therefore, Exhibitors will pay the cost of the booth + 15% VAT unless, reasonable exemption applies.

• For Any sale of artwork during the show, exhibitors need to pay 15% VAT which could be collected from the end customer.

• Late payments may result in forfeiture of space.

• All transfer fees, taxes, and charges are the exhibitor’s responsibility.

7. Refunds and Cancellations

Application fees are non-refundable. If participation is declined, deposits will be refunded minus processing fees.

Withdrawals after acceptance forfeit the deposit. No refunds will be issued within 90 days of the event.

In case of postponement, payments may be applied to future editions.

8. Exhibitor Responsibilities

Each exhibitor is responsible for providing accurate information, ensuring authenticity of artworks, and complying with legal and cultural regulations in host nations.

ARQA ART reserves the right to remove exhibits deemed offensive, unlawful, or inconsistent with curatorial standards.

9. Booth Allocation and Curatorial Placement

Booth assignments are determined solely by ARQA ART management. Exhibitors cannot claim specific spaces unless approved. ARQA ART may adjust placements as needed.

10. Liability and Insurance

ARQA ART and Impetus World Inc. are not liable for loss, theft, damage, or injury. Exhibitors must secure their own insurance coverage for property, liability, and transport.

11. Intellectual Property Rights

All ARQA ART materials are the property of ARQA ART, Impetus World, or respective owners. By submitting materials, exhibitors grant a non-exclusive, royalty-free license for promotional and archival use.

12. Marketing and Media Use

ARQA ART reserves the right to photograph, film, and record the event for marketing and documentation purposes. Participation constitutes consent for use of such media without compensation.

13. Force Majeure

Neither party is liable for non-performance due to events beyond control (natural disasters, pandemics, wars, unexpected circumstance, or government restrictions). Management reserves the right to modify, postpone and already the date of the event or events and to change location if necessary, if exhibitor can not attend to such new date, Fees may be credited toward future editions.

14. Dispute Resolution and Governing Law

All disputes are governed by the laws of Canada, Province of Ontario, and resolved under the Arbitration Act of Ontario, seated in Toronto.

15. Disclaimer of Warranties

ARQA ART provides its services “as is.” No guarantees are made regarding sales, exposure, or commercial success.

16. Indemnification

You agree to indemnify ARQA ART, Impetus World, and affiliates from any claims, losses, or expenses arising from breaches, negligence, or violations of third-party rights.

17. Confidentiality and Data Handling

All shared information is handled per the ARQA ART Privacy Policy. By applying, you consent to data storage and international transfer for event purposes.

18. Modification of Terms

ARQA ART may amend these Terms at any time. Continued engagement constitutes acceptance of revisions.

19. Entire Agreement

These Terms, together with the Privacy Policy and Acceptance Letter, form the entire agreement between the exhibitor and ARQA ART.

20. Contact Information

ARQA ART / Impetus World

team@arqaartfair.com

Tel: +1 (907) 267-3366 | Toll-Free: +1 (866) 997-0ART

Impetus World / ARQA ART

77 City Centre Drive

East Tower, Suite 501

Mississauga, ON, L5B 1M5

Canada

Acknowledgment of Agreement

By submitting an application to ARQA ART, the applicant acknowledges having read, understood, and accepted all terms and conditions, and agrees that submission constitutes a binding agreement governed by Canadian law and Ontario jurisdiction.